Bookkeeper / Administrative Assistant

Rimac Fabricators Ltd. is seeking a highly organized and detail-oriented Bookkeeper / Administrative Assistant to join our team. As an Bookkeeper / Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office's day-to day, month end and fiscal year end financial operations as well as providing administrative support to various departments. The ideal candidate is a self-starter with strong analytical skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment. This is a critical support role with a broad scope — perfect for someone who enjoys wearing multiple hats and contributing to various parts of a business. This is a full-time position with competitive pay and benefits.

Rimac Metal Curving Specialists is Canada's most trusted metal curving, machining and fabricating company. With over 40 years of experience in the metal bending industry, Rimac is your one stop source for custom curved extrusions and brake shapes. Rimac's state of the art equipment and technology provides our clients with the ability to push the design envelope when it comes to curving. From curtain walls and window frames to track systems and more, Rimac does it all. Whether you're looking to curve the facade of your building, or add a gothic arch to your window, we have solutions for you. Rimac is able to curve extruded and brake-formed profiles in aluminum, steel, stainless steel, brass, bronze, and other exotic metals.

•   Degree or diploma in Accounting, Business Administration, or related field.
•   Minimum 2 years of combined experience in bookkeeping and administrative support.
•   Proficiency in bookkeeping software (e.g., Business Vision, Sage 300, QuickBooks).
•   Proficiency with Microsoft Office software (Excel, Word, Outlook).
•   Proficiency in operating phone systems and handling multiple phone lines.
•   Excellent phone etiquette with strong communication skills.
•   Experience working at the front desk or in a customer-facing role is preferred.
•   Strong clerical skills, including data entry and filing.
•   Organizational skills with the ability to prioritize tasks effectively.
•   Experience in vendor management is a plus.
•   Basic knowledge of human resources processes and procedures is desirable.

•   Coordinate office operations to ensure efficiency.
•   Oversee weekly payroll processes and update records accordingly.
•   Validate subcontractor and supplier invoices for accuracy.
•   Utilize accounting software (such as Business Vision and Microsoft Excel) to manage AP/AR transactions.
•   Match supporting documents to generate, post, and distribute packing slips, customs documents and invoices.
•   Handle financial tasks including payment tracking, account due follow-ups, and posting transactions to the company account.
•   Answer and direct phone calls using a multi-line phone system.
•   Greet visitors and provide excellent customer service.
•   Manage front desk activities, including signing in guests and distributing mail.
•   Perform various clerical tasks, such as filing, photocopying, and data entry.
•   Maintain office supplies inventory and place orders when necessary.
•   Coordinate with vendors for office equipment maintenance and repairs.
•   Assist with human resources tasks, such as maintaining employee records and processing paperwork.
•   Support file management by organizing and maintaining physical and digital files.
•   Organize and participate in staff meetings.
•   Fulfill additional administrative responsibilities as assigned.
•   Conduct all business activities with the highest degree of professionalism and integrity